80% less manual work · 99% fewer errors
Anonymize documents.
At the push of a button.
The PLANIT // ANONYMIZER automatically removes personal data from your documents – enabling you to respond to data subject requests easily and in a legally compliant manner.
Optimal security: operated in a German ISO 27001-certified data center
Optional: conclusion of an NDA and a data processing agreement (DPA)
Manual anonymization costs valuable time, involves risks, and is hard to verify
High manual effort
Manually reviewing and redacting documents consumes time: documents are opened individually, text passages searched, marked, and rechecked. Added to this are email follow-ups, versions, and the four-eyes principle. The result: long processing times, expensive capacity usage, and process bottlenecks. With automation, effort typically drops from hours to minutes.
High susceptibility to errors
Unclear rules, differing working methods, and fatigue lead to omissions or over-reaction. A single mistake can expose personal data – or render content unusable. Standardized rules and a defined review step significantly reduce human error and noticeably improve quality.
Different file formats
PDF, DOCX, XLSX, scans: each format requires different steps or tools. This causes media breaks, copy-paste actions, and inconsistent results. A unified process across all formats ensures consistent anonymization – even for mixed inventories and large volumes.
High risk of fines
Missing or incorrect anonymization can lead to data protection violations, fines, and reputational damage. Particularly critical: without evidence, proper processing cannot be proven. A traceable audit trail and clear deletion/retention rules significantly reduce risk.
Previously complicated. Now automated.
Preparing data subject rights (DSAR)
Preparing data subject rights (DSAR)
Consolidating different formats (PDF, DOC, XLS, scans)
Consolidating different formats (PDF, DOC, XLS, scans)
Auditability for inspections
Auditability for inspections
Scaling within the team
Scaling within the team
Your Benefits at a glance
Time savings
Automation instead of manual work. Processing typically takes minutes instead of hours – or in some cases even several days.
Fewer errors
Standardized rules & validation reduce human errors and increase quality.
Lower costs
Anonymization runs automatically once rules are defined – resulting in significantly lower personnel effort.
Compliance ensured
The tool is GDPR-compliant. All data is deleted after the workflow is completed. All servers are located in Germany.
Process
Account creation / registration
Anonymization
Upload of documents
Review
Detection of all personal data
Export
Case-Study
1. Responding to data subject requests (GDPR Art. 15)
Companies are regularly required to provide personal data upon request.
With the tool, all documents, emails, and PDFs can be anonymized quickly and securely before being sent to the data subject.
Benefits: time savings, reduced risk of errors, GDPR compliance.
2. Document release to external service providers or partners
Documents often need to be shared with external auditors, consultants, or IT service providers.
The tool automatically removes personal information before documents are shared.
Benefits: confidentiality is maintained, no data breaches due to accidental disclosure.
3. Internal training and educational materials
Training sessions often use real cases or documents containing sensitive data.
The tool automatically anonymizes these materials so they can be used safely internally or externally.
Benefits: privacy-friendly learning environment, safe use of real case examples.
4. Providing data for research and analysis
Organizations in healthcare, public administration, or education want to analyze data without allowing conclusions about individuals.
The tool removes personal data while preserving contextual content.
Benefits: data protection–compliant analysis, acceleration of research projects.
Frequently Asked Questions (FAQ)
When do I need to anonymize documents?
Documents must be anonymized if they contain personal data but the processing does not require a personal reference.
Under Art. 5(1)(c) GDPR (data minimization), personal data may only be processed to the extent necessary for the purpose.
Anonymization may be required if:
- data is to be disclosed to third parties (e.g. external audits, presentations, research)
- data is to be used internally for purposes other than the original purpose (purpose limitation)
- data is to be archived or published
Which documents must be anonymized?
Examples of documents that must be anonymized include:
- documents containing personal data that are to be used for training or analysis purposes (application documents, statistics, etc.)
- data copies provided to data subjects in response to access requests under Art. 15 GDPR (email threads, time tracking, etc.). In these cases, all personal data of third parties must be anonymized.
How does anonymization work?
The document imported into the tool is analyzed and all personal data is marked. With one click, either all data or only selected data (e.g. only names or addresses) can be anonymized via a selection menu. The anonymized document can then be exported in the desired file format with another click.
What about IT security?
The PLANIT // ANONYMIZER is operated exclusively in an ISO 27001–certified data center in Germany. This ensures optimal IT security.
