New document approval system
With our latest update, we are pleased to introduce a comprehensive document approval system that significantly improves for our users. Here are the highlights of the update:
Task assignment
- Author: Responsible for completing the document
- Reviewer: Responsible for reviewing the content
- Approver: Has the task of giving final approval to the document
Note: All assigned persons have read and write access to the document.
Deadlines and reminders
A deadline can be set for each task. In addition, reminders can be set up to inform the assigned people if their tasks have not yet been completed.
Visual indicators
If a document has an active task, the corresponding task is now indicated by a small icon next to the document name as soon as the document is open. This allows you to quickly recognize which task is currently being is currently being processed.
Change history
The version that the assigned person had when they completed their task is now displayed
Comments section
Each document now has a comments section that allows you to write messages that can be viewed by other team members. team members can view.
Settings
It is now possible for the "owner" of the document to activate or deactivate the need for confirmations. (For example, a reviewer can only start once all authors have completed their tasks.)
Training area
- The admin permission for the training area can now be explicitly assigned without the person also having to be a company admin.
- The role-based authorization system now also includes all training content and participants, which can now be grouped and invited in groups.
More features
- Premium customers can now more easily import new training courses into their instances.
- Premium customers can deactivate entire areas (e.g. data protection documentation) in the settings.
- In the "Export" tab of PRIMA documents, all uploaded files are now displayed in an overview.
- The following blueprints have been updated and translated:
- Reply to a Data Subject Request
- Data Subject Request Documentation
- Checklist for IT systems (Data Protection & IT security)
- Confidentiality Agreement (NDA, unilateral)